SPC Agenda January 2018
Swinstead Parish Council Chairman: Mr Bryan Lynch - Clerk: Mrs Wendy Benson Telephone: 01476 552243 email: swinsteadpc@yahoo.com Dear Councillor, You are hereby summoned to attend the next meeting of the Swinstead Parish Council, to be held on Thursday 11th January 2018 at 6.30 pm in the Village Hall. The business to be dealt with at the meeting is listed in the following Agenda. There will be a 15 minute public forum commencing at 7pm for a maximum of 15 minutes when members of the public may ask questions or make short statements to the Council, and your presence is also requested during this time. AGENDA 1. Public Forum (15 minutes maximum) 2. Apologies for absence and acceptance of reasons given 3. Receiving of any declarations of interest under the Localism Act 2011 New Forms to be completed by all councillors. 4. Resolve to approve the minutes of previous meeting held on 2nd November and to authorised for Chairman to sign. 5. Parish Clerk Report and outstanding actions: Clerk has contacted SKDC regarding the tree on High Road, they will inspect it and let us know. Clerk attended a full days training last month and now going to start implementing Standing Orders and Regulations to the Parish Council. We now have a website for residents or visitors to our village. Very early stages and a lot has yet to be added: http/parishes.lincolnshsire.gov.uk/swinstead/ i. Councillor photos & addresses (photos to be taken during meeting) ii. Our vision statement – needs to be agreed iii. Minutes and agendas iv. What’s happening – maybe a link to village hall? v. Standing Orders and Regulations vi. Etc.. (village photos, news, future social calendar) 6. Financial matters: a) Financial Report b) Cheques to be signed – wages & training fee LALC, Stationary LALC Annual subscription for monthly update for Clerks) c) Laptop Microsoft Office needs renewing or replacing 7. Standing Orders and Regulations to be Resolved into Parish Council a) Councillor Code of Conduct b) Meetings c) Financial Regulations 8. Annual precept to be proposed and seconded 9. War Memorial Plaque Update 10.Receive Chairman’s report 11.Receive Councillors Reports (please advice if you require anything added to agenda prior to the meeting Vice Chairman – George Brown Councillor Clive Lunn Councillor Jenny Cowen Councillor Angie Percival 12.Road Safety: Two quotes received for vehicle Activation Signs i. Swarco - £1,995.00 + VAT + Works + warrenty ii. Unipart Dorman - £2,389.00 + warrenty (Including Works) Other ideas Purchase of a child mannequin to place on side of road? Fake speed camera? 13.Correspondence: Invoice from LALC re Clerk Training Letter was passed to our Parish Cleaner re new safety guidelines 14.Planning matters: a) none 15.Village Parish Meeting for residents i. Date (needs to be between 1st March – 1 st June) Possibly Thursday 29th March (suggestion only) ii. Booking of Village Hall iii. Chairman to convene the meeting only with clerk Previous projects within the village last year Future projects etc Questions from the public Etc? iv. Refreshments (Section 111 Local Government Act 1972) Wine, Beers, crisps etc?? Stalls or a speaker? Time meeting finished: Date and time of next meeting: 3rd May 6.30 pm 2018 which will be the AGM